Overview: The Administrative & Financial Coordinator is responsible for key daily, weekly, and monthly administrative and financial processes critical to the company's operations. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency with financial reporting and administrative tasks.

Key Responsibilities:

Daily Responsibilities:

• Update Cashflow Tracker:
  • Check bank balances and reconcile them with the cashflow document.
• Accounts Receivable Management:
  • Generate A/R reports from ST and Quickbooks, manage collections, and ensure cash is collected timely.
• Office Maintenance:
  • Oversee daily office cleanliness, including vacuuming, bathroom cleaning, garbage disposal, and general tidying.
• Mail Processing:
  • Scan, sort, and save critical incoming mail to the designated system.

Weekly Responsibilities:

• Accounts Payable: (Every Monday)
  • Process bill payments using provided A/P login information.
• Royalty Fees Verification: (Every Monday)
  • Verify and reconcile royalty fees received via weekly email from HQ.
• System Updates: (Every Thursday)
  • Maintain and update Ninety.io, ensuring scorecards, issues, and tasks are current.

Monthly Responsibilities:

• Payroll: (3 days before each payday)
  • Enter and reconcile employee timecards into payroll system, ensuring accurate payroll processing.
• Monthly Financials: (Due 1st week of each month)
  • Prepare and upload monthly financial reports to UNIFI, FiveStar, and QuickBooks portals.
• HR & Compliance Records: (Thursday after the 15th)
  • Update and maintain accurate HR and safety compliance records based on provided monthly updates.

Required Qualifications: